Counting Directions
The counter's box
is kept in the office. The box is stored on the top shelf of the desk to the
right as you enter the office.
It contains:
Deposit Bags Worksheets
2 Calculators
Pens and Pencils
Deposit Slips
Please refer to
the sample worksheet for details, directions are as follows;
Record offerings on the tally sheet:
1.
Separate the cash, checks. and envelopes (keep the
offerings in the envelopes for now).
2.
Xerox all loose checks. or checks in generic envelopes
without member numbers. prior to recording for deposit (turn this copy in with
the tal1y sheet and envelopes).
3.
Count and record:
o
Sunday School offering. record in the: Sunday School
offering column.
o
Loose cash offering. (cash in the offering plates) record
in the Loose offering/cash column.
o
Loose checks. Enter both the LAST and FIR.ST names on the
tally sheet. Loose checks are both checks not in envelopes or checks In
envelopes without 8 member number on the envelope. Write in the appropriate
amounts in the Check column .
o
Pay close attention to the designation of contributions,
offerings may be split between different designations (please check the comment
section of each check).
o
Checks/cash in envelopes: open the member envelopes. put
the envelope number in the first column and the amounts in the appropriate
columns, either Checks or Cash. Record the amount and designation on the
envelope if the member has not already recorded their request on the envelope.
(Turn in the envelopes with the tally sheets and loose check copies).
o
Special Purpose Fund: If the offering is for a purpose
other than the general categories. describe the specia1 designation on the
Special Fund Purpose line.
Total Tally Sheet:
4.
When all checks and cash are accounted for, total each
column (use another sheet or the back if more space is needed). Put the total in
the appropriate box.
5.
Total each column down for a total of checks and Cash.
6.
Total the boxes across for a total for General Fund,
Building Fund and Special Fund.
7.
Run a tape of an checks. This total should match your
total on the sheet for Total Checks.
8.
Put today's date on the date line in the upper right hand
corner of the tally sheet.
9.
Both counters should sign in the Signature lines in the
upper center.
Deposit Procedure:
10.
Stamp the checks with the deposit stamp.
11.
Complete a Deposit slip. There are examples in the box.
12.
Place the cash,
checks, tape of the checks. and deposit slip in one of the deposit bags with a
key attached.
a.
Take to Community Bank in downtown Rockwall and place in
the overnight deposit on the south side of the building. Confirm your
total. run a second tape if necessary.
Return supplies and tally sheets:
13.
Put the worksheet. together with the envelopes. check
copies., and copy of the deposit slip in the office in the right hand drawer of
the desk so the information may be recorded accurately for the church
records.
14.
Put the counters box back On the top shelf.
15.
If you notice any supplies getting low or have any
questions. please attach a note to the tally sheet.
Lock the Church when you leave:
16.
Please lock the door as you leave. The second key attached
to the bank bag is the front door key. Leave the key on the key ring and deposit
it with the deposit bag at the bank. If a committee is meeting in the church, or
"there is an event, please confirm with the event coordinator or committee
member that they know they are to lock the door when they leave.